What you will learn from this lesson:

You will:

• Explore and use the Page Layout view.
• Explore and use templates and wizards.
• Work and become familiar with the Office Assistant.
• Open an existing document.
• Create a new document.
• Type 2 letters and save them to your disks

What you should do before you start this lesson

1. Click the Start button in the lower-left corner.
2. Position the mouse pointer to Programs, Microsoft Word, and click.

Creating a new Word 97 document

There are three ways to create a new Word 97 document. You can use a standard template, and then "fill in the blanks"; you can use one of the built-in wizards; or you can just create a blank document. Using a wizard or template to create a new document saves time. 

Using a template

Write Mr. Stutz a letter (assignment #1)

1. On the File menu, click New. 
2. Click each tab to view the available templates.
3. Click the Letters & Faxes tab, and then click Professional Letter to see the letter style in the Preview window. 
4. Click OK, or double-click Professional Letter to open the template.

1. Click in each area of the letter to enter your school name (Escuela Internacional Sampedrana) for the company, our street address (Colonia Gracias a Dios), the recipient (Mr. Stutz)’s address (Room D5), and so on, and write him a thank you letter for being such a great teacher.
2. When you’re finished working on your letter, from the File menu, click Save. The Save As dialog box will appear.
3. Navigate to the My Documents folder
4. Make a new folder; give it your name
5. Save the letter in that folder as assignment1.
6. Click Save.
7. On the File menu, click Close to close the document.

End Assignment #1

Using a wizard

You can create a Word 97 document using the wizard method. Wizards help you design letters, newsletters, directories, resumes, online forms, and common memos.

Write Mrs. Hernandez a letter (assignment #2)

Using a wizard to create a letter
1. On the File menu, click New.
2. Click the Letters & Faxes tab.
3. Double-click Letter Wizard.

 

1. In the Office Assistant dialog box, click Send one letter.
2. In the Letter Wizard dialog box, click the Date line box to use today’s date. You can also type a different date or choose a different format from the Date line list box.
3. Click Next to continue.
4. Type Mrs. Hernandez's name and address (Room D14) in the Recipient’s name and Delivery address boxes.
5. In these next steps, you can use any, all, or none of the elements you wish - Check them all out!!
6. Under Salutation, click the type of opening you want to use.
7. Click Next to continue.
8. Click check boxes and type in text to include other elements in your letter.These are things commonly used in business letters. Use the drop down boxes (those little arrows to the right) to see other options.You can choose to use many or none of these - it doesn't matter. Just be aware of them for future use.
9. Click Next to continue.
10. Type your name, return address, and job title (student) in the appropriate boxes. Click the Complimentary closing arrow to choose the closing for your letter.
11. Click Finish.
12. At this point you have selected and entered all the components, except for the body of the letter. 

• When you’re finished working on your letter, from the File menu, click Save. The Save As dialog box will appear.
• Again, save into your folder in the My Documents folder, and name the letter assignment2 
• Click Save.
• On the File menu, click Close to close the document.

As you can see, the wizard is an easy tool to use, and it provides a fast, efficient way to create a document. As a teaching tool, a Letter wizard shows writers the types of letters, elements of letters, and position of the elements. Once you have entered information through the wizard, you can then concentrate on the contents of the letter.

End Lesson 1